While Office 365 offers better productivity, security, performance, and accessibility, many are still worried about making the switch. After all, it’s risky to migrate to another system because of the possibility of errors that may cause operational interruptions or data loss. If you are considering migrating your business to Office 365, it’s important to seek the help of experts. Here are the steps to a successful migration:
Office 365 Migration Steps:
- Determine Your Business Needs:
Every business has its own processes and requirements. That’s why providers create custom plans instead of making a one-size-fits-all approach. To determine the needs and priorities of your business, think about which programs and systems you rely on heavily. Do you utilize the full suite of Microsoft Office products or just a few basic programs? You should get the insights of key contributors so you can incorporate all the necessary programs into your plan.
- Partner With A Microsoft Provider:
While migration is possible with just on-site IT team, using the services of a reliable Microsoft Partner is highly recommended. Their experience and expertise on the matter will guarantee a smooth and seamless transition. Aside from planning and performing the migration, they can also assist you in choosing the right plan for your business and purchase your licenses. Moreover, they also provide technical support after the migration, making sure that the shift is done properly.
- Prepare For Migration:
Once you have chosen the plan and licenses, the next step is to prepare for migration. Many things are involved in this phase, including disseminating information to your staff about the shift to a new system or service. This is important because it will prepare them for the changes. During this phase, you must look at how your email and data are currently set up. You should also find out where the current domain and mail records are hosted. The preparation should also include cleaning up old data and accounts that you no longer need, mapping out the new processes, and compliance settings, and fixing file organization.
- Incorporate The Change:
After the preparation, you are now ready to make a move. The process will vary from business to business and depending on the plan. Some follow the basic steps, while others need a longer process. After the move, your staff must be able to log in and use their new Office 365 accounts where they will find their old mail and documents.